Under the provisions of Indian companies Act, all companies incorporated in India, both private and public, need to be registered with the registrar of companies (ROC).

The steps to be taken to resister a private company in India are as under:

  • Select few names for the company that are indicative of its purpose or are distinctive and not generic. The names must not resemble the name of any other registered company, and should not violate the provisions of Emblems and Names (Prevention of Improper Use) Act, 1950.
  • Application has to be made to the concerned ROC to determine the availability of a name in the General Rules and Forms along with a fee of Rs. 500. In case of unavailability, application has to be made for a fresh name on the same application.
  • Each of the First shareholders and directors of the new company needs to get a PAN from the Income Tax Department.
  • Each of the first directors of the new company needs to get a Director Identification Number (DIN) from the Ministry of Corporate Affairs(MCA).
  • Draft the Memorandum and Articles of Association for the company. ( we will put up another article as to their content and relevance)
  • The MOA &AOA are to be duly stamped and signed by the subscribers. [ meaning the members/ founding members/ co-founders]
  • The following forms will have to be duly filled up and signed
  1. Declaration of Compliance
  2. Notice of thee situation of the registered office of the company
  3. Particulars of the Director, Manager or Secretary


  • The following documents will have to be present to the ROC with the filing fee and the registration fee:
  1. The stamped and signed copies of the MOA & AOA.
  2. Form-, 8 & 32 in duplicate.
  3. Any agreement referred to in MOA & AOA
  4. Any agreement proposed to be entered into with any individual for appointment as Managing or Whole time Director
  5. Name Availability letter issued by the ROC.
  6. Power of Attorney from the subscribers in favour of any person for making corrections on their behalf in the documents and papers filed for registration
  7. Pay the registration and filing fee by Demand Draft/ Banker’s Cheque if it exceeds Rs. 1000.
  • Obtain the certificate of Incorporation from the ROC
  • A private company can commence business immediately on receipt of the certificate of Incorporation from the ROC.

4 thoughts on “Registering a Private Company in India

    1. Hi Dev, Instead of simply pasting the link – it would help the readers if you describe a bit more on the process and why it is simpler.

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